The club will be called Andover Triathlon Club and will be affiliated to the British Triathlon Association.
The aims and objectives of the club will be:
* To offer recreation, coaching and competitive opportunities in triathlon.
* To promote the club within the local community and triathlon.
* To ensure a duty of care to all members of the club.
* To provide all its services in a way that is fair to everyone.
* To ensure that all members receive fair and equal treatment.
Membership
Membership should consist of officers and members of the club.
All members will be subject to the regulations of the constitution and
by joining the club will be deemed to accept these regulations and codes
of
conduct that the club has adopted.
Members will be enrolled in one of the following categories:
* Full member
* Associate member
* Junior member
* Life member
* Honorary member
Membership fees
Membership fees will be set annually and agreed by the Executive/Management
Committee or determined at the Annual General Meeting.
Fees will be paid annually: 1st April.
Committee
The club will be managed through the Management Committee consisting
of: Chair, Secretary, Welfare Officer, Publicity Officer, Club Coach,
Events
Secretary, Club Captain and Treasurer. Only these posts will have the
right to vote at meetings of the Management Committee.
The Management Committee will be convened by the Secretary of the club
and hold no less than 4 meetings per year.
The quorum required for business to be agreed at Management Committee
meetings will be 5.
The Management Committee will be responsible for adopting new policy,
codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as
necessary and appoint advisers to the Management Committee as necessary
to fulfil its
business.
The Management Committee will be responsible for disciplinary hearings
of members who infringe the club rules/regulations/constitution. They
will then
be responsible for taking any action of suspension or discipline following
such hearings.
The Management Committee will make decisions on the basis of a simple
majority vote. In the case of equal votes, the Chair shall be entitled
to an additional
casting vote.
Finance
All club monies will be banked in an account held in the name of the
club.
The club Treasurer will be responsible for the finances of the club.
The financial year of the club will end on the 31st October.
An audited statement of annual accounts will be presented by the Treasurer
at the Annual General Meeting.
Any cheques drawn against club finances should hold the signatures of
the Treasurer plus one other officer (Secretary or Chair).
Annual General Meetings
The Club Secretary will give written notice of the Annual General Meeting
(AGM) to all members of the club as well posting the notice on the
club notice board. Members must advise the Secretary in writing of
any business
to be moved at the AGM at least 14 days prior to the meeting. The Secretary
shall circulate or give notice of the agenda for the meeting to members
not less than 7 days before the meeting.
Not less than 21 clear days' notice to be given to all members.
The AGM will receive a report from officers of The Management Committee
and a statement of the audited accounts.
Nominations for officers of the Management Committee will be sent to
the Secretary 14 days prior to the AGM.
Election of officers is to take place at the AGM.
All members have the right to vote at the AGM.
The quorum for AGM's will be 25% of the total club membership.
The Management Committee has the right to call Extraordinary General
Meetings (EGM's) outside the AGM. Procedures for EGM's will be the same
as for the
AGM.
Minutes of the previous years AGM will be confirmed as will those of
any EGM's.
Review club subscription rates and agree for the forthcoming year.
Each full member of the club shall be entitled to one vote at AGM's.
Discipline and appeals
All complaints regarding the behaviour of members should be submitted
in writing to the Secretary.
The Management Committee will meet to hear complaints within 30 days
of a complaint being lodged. The committee has the power to take appropriate
disciplinary
action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to
the person who lodged the complaint and the member against whom the complaint
was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following
disciplinary action being announced. The Committee should consider the
appeals within
14 days of the Secretary receiving the appeal.
Alteration to the constitution
Any proposed alteration to the club constitution may only be considered
at an AGM or EGM convened with the required written notice of the proposal.
Any alteration or amendment must be proposed by a Full Member of the
club
and seconded by another Full Member. Such alterations shall be passed
if supported by not less than two-thirds of those Full Members present
at
the meeting, assuming that a quorum has been achieved.
Dissolution
A resolution to dissolve the club can only be passed at an AGM or EGM
through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will
become the property of the British Triathlon Association.
Declaration
Andover Triathlon Club hereby adopts and accepts this constitution as
a current operating guide regulating the actions of members.
Signed: Date:
Name:
Club Chair
Signed: Date:
Name:
Club Secretary